JIO Academic Eligibility Policy
For Athletics and Extracurricular Activities
The Board of Education in conjunction with the Superintendent, Administration and Faculty of the Highland Falls-Fort Montgomery Central School District encourages student participation in athletics and extracurricular activities while recognizing the importance of maintaining academic standards. This policy reflects the common goals of sustaining academic achievement while participating in extracurricular activities.
It is the intention that this policy support education and serve as a guide to help participating students remain focused, maintain academic standards and remain eligible. Students who become academically ineligible will be given the opportunity to regain full eligibility status through adherence to the guidelines outlined in this policy. In the event that a student feels that he or she has been inappropriately deemed ineligible, he or she can appeal this decision as set forth in this policy.
General Academic Eligibility Statement
This policy applies to all extracurricular activities that meet more than three hours per week and includes all clubs and athletic teams (see attached). Participation in extracurricular activities is a privilege, not a right; therefore, students are expected to maintain a certain level of academic performance in order to participate in extracurricular programs. Academic performance will be monitored during the entire school year and students must meet the following criteria in order to participate in extracurricular activities.
A student is expected to maintain a program of five (5) classes (or the equivalent) plus physical education. The student is expected to be in regular attendance and to perform regular course work in all of his/her classes for each marking period. Student performance will be reviewed at the end of each progress report and marking period (further known as Eligibility Period). An eligibility list will be published after each progress report or marking period report is finalized - approximately every five weeks. In order to remove themselves from any level of probation, a student must be passing all courses at the next quarter or mid-quarter report.
- Level 1: Academic Probation
- If a student receives one failure on the progress report or on the report card, he/she will be placed on academic probation. A student on academic probation:
- may fully participate in all extracurricular activities and interscholastic sports
- must attend at least two days per week of Athletic Study Hall. Students must report to study hall during Extended Day, even if they plan to attend extra help from another classroom teacher. To do this, the student must check in, get a pass from the Athletic Study Hall supervisor and then return with a signed pass from the teacher with whom he/she met. This pass must indicate the time. If the pass does not show that the student attended extra help for the same time he/she is out of the study hall, attendance to study hall will not be counted for that day.
- is required to submit a weekly academic sheet to his/her coach, club advisor or the athletic director in order to play and/or practice. Failure to submit this sheet or attend the required days of athletic study hall will result in the individual having to sit out the next extracurricular game, contest or performance.
- If after the next progress report or report card the student is still failing the same course, he/she will convert to a Level 2 or “Ineligible to Compete” status (see statement below).
- Level 2: Ineligible to Compete
- If a student receives two failures on the progress report or the report card, he/she will be deemed as ineligible to compete. A student on ineligible to compete status:
- may only participate in practices, but may not participate in games, competitions or other activities.
- must attend at least three days per week of Athletic Study Hall.
- is required to submit a weekly academic sheet to his/her coach, club advisor or the athletic director in order to practice or be considered for an appeal. Failure to submit this sheet or attend the required days of athletic study hall will result in the individual having to sit out one week of practice.
- If the student’s situation improves after a minimum of two and a half weeks within the five week period, the student may request an “appeal” (see below) for reconsideration of his/her ineligible to compete status.
- If after the next progress report or report card the student is still failing two courses he/she will convert to Level 3 or “Ineligible” status (see statement below).
- Level 3: Ineligible
- If a student receives three or more failures on the progress report or report card OR has been failing two classes for ten or more weeks, he/she will be ineligible to participate in ANY extracurricular activity for the next five weeks. A student who is ineligible:
- may not attend any extracurricular activities.
- must attend four days per week of Athletic Study Hall.
- is required to submit a weekly academic sheet to his/her coach, club advisor or the athletic director. Failure to submit this sheet or attend the required days of athletic study hall will result in the individual not being eligible for an appeal prior to the next progress report or report card.
- If the student’s situation improves after a minimum of two and a half weeks within the five week period, the student may request an “appeal” (see below) for reconsideration of his/her ineligible status.
Due to the brief and specific dates for athletic tryouts, auditions and certain extracurricular activities, students will be permitted to tryout or audition, and will not be penalized due to their eligibility status. The ability to tryout and audition does not give the student the ability to participate if selected unless he/she meets the Academic Standard.
Fall Sports & Extracurricular Activities
The June report card final grades will determine fall eligibility status. If a student has any final grades that are failures, they will dictate whether or student is eligible to compete. If proof of the student’s successful completion of the courses in summer school is submitted to the High School Principal, the student’s eligibility status will be restored.
A student or his/her parent/guardian may request reconsideration or appeal the determination regarding the student’s ineligibility status to the Academic Eligibility Committee. The Academic Eligibility Committee will be comprised of the principal, assistant principal and athletic director.
NOTE: In order to appeal their status, a student must complete the Academic Ineligibility Status Change Request Form (see below) for each class he/she is failing and submit the appeal to the principal. An appeal cannot happen until at least 2.5 weeks have passed since the end of the quarter or the mid-quarter date (official dates will be created by the administration and can be found below), the student has actively worked toward improving his/her grades, and the student fulfilled the Athletic Study Hall and Weekly Academic Sheets required for his/her eligibility level. The only exception is if there was a teacher error on the progress report. In those cases, an appeal can be granted immediately once the appeal form is completed.
It is the sole responsibility of the student or his/her parent/guardian to present specific facts and circumstances regarding the student’s academic performance and provide proof that his/her academic performance has improved sufficiently to meet the standards as set forth in this policy and the student has met all the requirements for Athletic study Hall and Weekly Academic Sheets. The committee shall examine the specific facts of each case and render a decision within three school days of the appeal. During the appeal process, the student may not practice or play and/or participate in extracurricular activities beyond was it is allowed by his/her eligibility status. The decision of the appeals committee is final. NOTE: A dropped class does not automatically reduce the number of failing courses for a student. If a student does drop a class, that failure will only be considered “resolved” at the next five-week check point. In order to demonstrate that the student is in good academic standing, he/she must maintain passing grades in all remaining classes for a sustained period of a time.
If a student is granted an appeal, he/she will be required to complete the weekly athletic sheet for the remainder of their athletic/performance season. The progress report must show that the student is regularly completing their work and is maintaining passing grades in all of his/her classes. If the student is failing any of the appealed classes at any point during the remainder of the season, his/her original eligibility status will be reinstated and maintained until the next 5-week check point.
Failure to adhere to one’s academic probation status will result in an extended probation for that student or possible removal from the team/activity. In addition, once a student violates the policy, he/she loses the right to appeal his/her probationary status. NOTE: Students who are absent from one or more daily study sessions for unapproved reasons will lose eligibility to participate in any facet of extracurricular activities.
List of Activities Impacted by Academic Eligibility
- All sports teams (every level)
- Band or Jazz Ensemble (during concert seasons)
- Chorus (during concert or major event seasons)
- Fall Drama
- Field Trips (up to discretion of Administration)
- Literary Magazine (during publishing season)
- Mock Trial (during competition seasons)
- National Honor Society
- Prom/School Dances
- Student Council
- Tech Crew (during major event seasons)
Updated July, 2018