Human Resources

Our goal at the Highland Falls - Fort Montgomery Central School District is to ensure we recruit highly qualified faculty and staff to serve our community.

The roles and responsibilities of the HR & Benefits Office are varied but include: maintaining accurate and complete staffing records, onboarding of new faculty and staff, benefits administration, FMLA and leaves of absence coordination, employment verifications, agenda resolutions and job postings.

We are dedicated to providing support for all prospective, current and past faculty and staff.

EQUAL OPPORTUNITY EMPLOYER

The Highland Falls – Fort Montgomery Central School District is an equal-opportunity employer, committed to providing a work environment which is free from discrimination. The District prohibits discrimination on the basis of race, color, creed, religion, national origin, political affiliation, age, sex, sexual orientation, marital status, military status, disability, or predisposing genetic characteristics or any other status protected by Federal, State or local laws.

To view the latest employment vacancies please select from the appropriate link to the right.

FINGERPRINT REQUIREMENTS:

New York State Law requires that all employees new to the district must be fingerprinted through the New York State Education Department. Please click on the link below for more information. NYSED Fingerprint Process

HR Forms & Resources

Employee Benefits

Administrators Association Benefit Summary

Aides & Monitors Benefit Summary

Clerical Employees Association Benefit Summary

Custodial Employees Association Benefit Summary

THTA Benefit Summary

Additional Benefits offered:

Flexible Spending Accounts (FSAs)

Flexible Spending Accounts (FSAs) also referred as “Cafeteria” or “Section 125 Plans”, were designed by the IRS to provide a tax relief to employees on every day unreimbursed medical and dependent day care expenses. FSAs allow employees to contribute pre-tax dollars to these accounts; these contributions are not subject to FICA, federal or state payroll taxes. This plan allows an employee to save as much as 30 to 40% on directed funds and allows an employer to save 7.65% FICA tax on all the contributions made to the plan.

Plan Information:

Forms:

FSA Forms

All completed forms with the exception of reimbursement vouchers should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

*Reimbursement Vouchers should be sent directly to The Preferred Group.

OMNI 403(b)

A 403(b) plan is a tax sheltered retirement savings plan. Eligible employees can contribute pre-tax dollars to their plan, which are invested in either an annuity contract or custodial account (mutual fund). Contributions will be allowed to grow tax free until the funds in question are withdrawn (usually at retirement, although it may be possible to access your funds prior to retirement in certain circumstances). The OMNI Group strongly recommends that you seek the input of a financial professional to select the proper investments to meet your retirement planning goals.

Visit www.omni403b.com for plan details and to easy online enrollment.

Plan Information:

Forms:

Enrollment Form (Salary Reduction Form)

Aflac provides Supplemental Insurance policies offer a full suite of products for individuals, families, and businesses. Our policies help with everything from routine preventative care to critical illnesses.

Plan Information:

For more information, reach out to Dominick Siracusa via email dominick@domssc.com or call 845-381-1184.

Health Insurance

Full-time employees are eligible to participate in one of the two health insurance plans offered by the Highland Falls-Fort Montgomery Central School District. Depending on the plan an employee opts into they can choose to participate in either a single person, employee+1, or a family plan.

To see the benefits offered by Highland Falls-Fort Montgomery Central School District, please select the appropriate category under the Benefits tab.

Eligibility and contributions are governed by each bargaining unit's respective contract.

1095-C Form Request

In accordance with the Paperwork Reduction Act (PBRA), signed into law in December 2024, 1095-C forms will now be distributed only upon request, either electronically or by mail.

The 1095-C form is a tax document that reports the health insurance coverage provided by an employer to their employees. In previous years, this form was automatically distributed to all employees by the business office around February or March. For more information about the 1095-C form, please visit the About Form 1095-C page.

To request your 1095-C form:

Active employees should complete the appropriate request form located in Frontline Central.

Non-Active employees only should email their request to Yvette.Maag@hffmcsd.org.

Employers have 30 days to fulfill the request.

Active Employees

The following health insurance plans are offered by the District:

OU Health Plan - PPO product

PPO plans provide members with in-network and out-of-network benefits.

To register your account please visit: Luminare Member Portal.

Once you have set up your account, you can search for a provider, access a digital copy of your ID card and view benefits.

Luminare Health Benefits Customer Service: 866-893-4472

To find a participating provider visit: Find a Doctor. For the most accurate information, search by the prefix of your ID number.

OU Health Benefit Bulletins

Additional Health Benefits Offered

Forms

OU Health - Enrollment, Change and Termination Form
- At the time of enrollment, employees must provide original supporting documentation for any dependents being added. Only original documents can be accepted.
  - To enroll a spouse: marriage certificate and social security card must be presented.
  - To enroll a child(ren): birth certificates and social security cards must be presented.

OU Health Memos

Adding Newborns to Your Policy

NEW Prescription/Pharmacy Vendor - Navitus

Click here to access the member portal and register now.

All completed forms (other than mail order) should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

MVP-HMO Product

HMO plans require you to choose a Primary Care Physician (PCP) from the MVP network.

To search for a participating provider:

Visit mvphealthcare.com and click on the Find a Doctor link or call 888-MVP-MBRS (888-687-6277).

Plan Information:

Forms:

Enrollment, Change & Termination Form
- At the time of enrollment, employees must provide original supporting documentation for any dependents being added. Only original documents can be accepted.
  - To enroll a spouse: marriage certificate and social security card must be presented.
  - To enroll a child(ren): birth certificates and social security cards must be presented.

All completed forms should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

Vision / Dental

The following Vision and Dental Plan is offered:

Ameritas

Plan Information:
- Ameritas Benefits Highlight Sheet
Forms:
- Ameritas Enrollment, Change & Termination Form
  - At the time of enrollment, employees must provide original supporting documentation for any dependents being added. Only original documents can be accepted.
    - To enroll a spouse: marriage certificate and social security card must be presented.
    - To enroll a child(ren): birth certificates and social security cards must be presented.
All completed forms should be sent to the attention of Yvette Maag, HR Benefits Coordinator.

Post-65 Retirees / Medicare

Post-65 Retirees / Medicare Primary Members Only

To register your account please visit: Luminare Health Member Portal.

Once you have set up your account, you can access a digital copy of your ID card and view benefits.

Luminare Health Benefits Customer Service: 866-893-4472

OU Health Benefit Bulletins:

Flu & COVID Vaccine 2024

NEW Prescription/Pharmacy Vendor - Navitus MedicareRx

Click here to access the member portal and register now.

Customer Service: 866-270-3877

All completed forms (other than mail order) should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

Pre-65 Retirees

Pre-65 Retirees Only

OU Health Plan - PPO product

PPO plans provide members with in-network and out-of-network benefits.

To register your account please visit: Luminare Health Member Portal.

Once you have set up your account, you can search for a provider, access a digital copy of your ID card and view benefits.

Luminare Health Benefits Customer Service: 866-893-4472

To find a participating provider visit: Find a Doctor. For the most accurate information, search by the prefix of your ID number.

OU Health Benefit Bulletins:

NEW Prescription/Pharmacy Vendor - Navitus

Click here to access the member portal and register now.

All completed forms (except mail order) should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

MVP-HMO Product

HMO plans require you to choose a Primary Care Physician (PCP) from the MVP network.

To search for a participating provider:

Visit mvphealthcare.com and click on the Find a Doctor link or call 888-MVP-MBRS (888-687-6277).

Plan Information:

Forms:

Enrollment, Change & Termination Form
- At the time of enrollment, employees must provide original supporting documentation for any dependents being added. Only original documents can be accepted.
  - To enroll a spouse: marriage certificate and social security card must be presented.
  - To enroll a child(ren): birth certificates and social security cards must be presented.

All completed forms should be sent to the attention of Yvette Maag, HR & Benefits Coordinator.

Retirement Systems

For more information on your Retirement System, please select the appropriate tab below.

NYSLRS (ERS)
NYSTRS

NYSLRS (ERS)

New York State & Local Retirement System (NYSLRS)

The New York State Employees' Retirement System (ERS) provides retirement benefits, as well as death benefits to employees of participating public employers in non-teaching positions, exclusive of New York City.

Membership:

For any other forms please visit: https://www.osc.state.ny.us

Membership is mandatory in ERS for full-time, permanent 12-month positions.
Membership is optional for:
- Temporary or provisional positions (under Civil Service Law);
- Employment of less than 30 hours per week, or less than the standard number of hours for full-time
  employment as established by the employer for this position;
- Duration of employment for less than one year, or employment on less than a 12-month per year basis; or
- Annual compensation less than the state’s minimum hourly wage — multiplied by 2,000 hours.

For answers to common questions:

https://www.osc.state.ny.us
Call 866-805-0990
Email via secure contact form: Secure Contact Form

Forms:

NYSTRS

New York State Teacher's Retirement System (NYSTRS)

The New York State Teacher's Retirement System (NYRSTRS) was established in 1921 by an act of the state legislature and is the second-largest of eight public retirement systems in New York State. NYSTRS administers the fund from which public school teachers and administrators employed outside New York City receive retirement and ancillary benefits.

Membership:

Membership in NYSTRS is mandatory and automatic for all full-time teachers, teaching assistants, guidance counselors and administrators employed in
- New York State public schools (excluding those in New York City)
- BOCES
- Charter schools that opted to participate as an employer in NYSTRS.
Membership for teachers employed less than full time is optional.

For answers to common questions:

https://www.nystrs.org
Call 800-348-7298
Email - community@nystrs.org

Forms:

For any other forms please visit: https://www.nystrs.org

Employee Assistance Program

Employee Assistance Program (EAP)

NexGen EAP is your confidential EAP, Work/Life, Wellness, and Health Advocacy benefit provided by the District at no cost to you.

Click on the link below for your Member Guide to Plan Information:

NexGen EAP Member Guide

EAP services are available to you and your eligible family members!

TO ACCESS YOUR TOTAL WELLBEING SERVICES:

Call: 800-EAP-CALL (800-327-2255)
Log on at: www.nexgeneap.com
- Company ID: 10515
Mobile App: NexGenEAP
Identify the District as your employer who sponsors the program
Request Assistance

Assistance is available 24 hours a day, 7 days a week.

FMLA Information for Employees

The Family and Medical Leave Act (FMLA) is a federal law that provides eligible employees of covered employers with unpaid, job-protected leave for specified family and medical reasons. Eligible employees may take up to 12 workweeks of leave in a 12-month period for one or more of the following reasons:

The birth of a son or daughter or placement of a son or daughter with the employee for adoption or
foster care, and to bond with the newborn or newly-placed child;
To care for a spouse, son, daughter, or parent who has a serious health condition, including incapacity due to pregnancy and for prenatal medical care;
For a serious health condition that makes the employee unable to perform the essential functions of his or her job, including incapacity due to pregnancy and for prenatal medical care; or
For any qualifying exigency arising out of the fact that a spouse, son, daughter, or parent is a military member on covered active duty or call to covered active duty status.

School District FMLA Policy:

Please visit the following link for policy #6551

For more information on FMLA:

Process to Request FMLA Leave:

As soon as the employee knows they will be in need of FMLA leave, they should submit their request via the eFMLA online system.

Worker's Compensation

WORKER’S COMPENSATION CHECKLIST

What to do if an employee has an on-the-job injury:

Immediately report the incident to the building Principal or School Nurse
- The building Principal or School Nurse provides employee with the Benetech Incident Report (cardstock) and Claimant Information Packet.
  - Only the cardstock is required to be filled out and returned. The Claimant Information Packet is for the employee to keep.
Employee completes Incident Report within 24 hours and submits to Personnel.
- If the employee is unable to fill out the incident report, the building Principal or School Nurse must fill out the report.
- Be sure to detach the bottom portion of the cardstock and provide it to the employee.
If employee is treated for the injury:
- A Physician report is required to be submitted to Personnel within 24 hours of visit.
- Any follow up appointment reports should also be submitted within 24 hours of visit.

Once all the necessary paperwork is received by Personnel, the claim is submitted to Benetech. A representative from Benetech will get in contact with the employee.

MICHAEL MCELDUFF

Superintendent of Schools

michael.mcelduff@hffmcsd.org

845-446-9575

YVETTE MAAG

HR & Benefits Coordinator

yvette.maag@hffmcsd.org

845-446-9575 Ext. 1500

current vacancies

StAFF ONLY

Personnel Forms

Workplace Violence Incident Report

Name Change

Cancer Screening

Civil Service Application

NOTE: Completed application should be sent to the hiring manager or Yvette Maag in Personnel.

Helpful Links

Frontline

NYSED

NYSED Fingerprinting Process

Office of Teaching Initiatives

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In This Section

Human Resources

HR Forms & Resources

Employee Benefits

Health Insurance

1095-C Form Request

Active Employees

Vision / Dental

Post-65 Retirees / Medicare

Pre-65 Retirees

Retirement Systems

NYSLRS (ERS)

NYSTRS

Employee Assistance Program

FMLA Information for Employees

Worker's Compensation

MICHAEL MCELDUFF

YVETTE MAAG

Personnel Forms

Helpful Links

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Links & Resources